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International Marketing Assistant

Recently Filled Position

TYPE

Full Time

JOB DESCRIPTION

Supports the Associate Vice President of Global Marketing and marketing team in daily and special projects, including scheduling, drafting correspondence, coordinating travel logistics, managing the marketing budget, developing speeches and preparing meeting materials. Secondarily, supports the international, consumer marketing, and research staff in various projects and meetings. Works with marketing staff and vendors, coordinates committee and task force meetings, takes minutes and provides follow-up to committee members.

AREAS OF RESPONSIBILITY

• 30% Provide administrative support to the Associate Vice President of Global Marketing: maintain Outlook calendar; set up meetings including the coordination and scheduling of marketing staff meetings; process mail and email; answer incoming calls; make travel arrangements; process travel claims; reconcile credit card statements; process contract signatures and routing; support marketing RFPs; external communication to industry.

• 30% Provide support for the marketing organization through project, such as: development of presentations and consolidation of content for speeches and meetings. Work with the marketing staff, the Commission Liaison, the advertising agency and the interactive agency to coordinate committee meetings and taskforces. Take minutes; prepare meeting content; distribute meeting materials; follow-up with committee members; maintain committee rosters; prepare communications to committee chairs International Marketing Assistant Revised 10/17

• 20% Marketing budget management, including reconciliation and tracking of incremental and carry-over requests and ownership of the master marketing budget sheet.

• 10% Provide coordination for Senior Director level initiatives, including strategic planning in the following areas: international, consumer marketing, and research. Includes strong collaboration with Senior Director’s marketing assistants to ensure departmental alignment.

• 10% Other duties and special projects, including regularly liaising with the rest of the support and administrative staff to ensure efficiencies with calendaring and planning.

QUALIFICATIONS / EXPERIENCE

Essential Qualifications

• Five plus years of previous experience with office administration and strong technical skills.
• Budgeting experience is required.
• Proficiency with a variety of Microsoft Office products, including Word, Excel, Outlook, and PowerPoint.
• Strong writing and interpersonal skills and the ability to multitask and handle a fastpaced organization.
• Ability to solve problems with a minimum of supervision or seek guidance proactively when necessary.
• Previous experience and competency with iMIS or other contact management systems a plus.
• Background in marketing a plus.

SALARY / COMPENSATION

In addition to a competitive salary, Visit California offers an excellent health benefit package. We also offer a fantastic PTO and holiday leave package, 401(k) plan, job-specific skill training, parking and much more!

HOW TO APPLY

Please send your cover letter, resume, two (2) writing samples and salary requirements via e-mail to Sacramento Staffing Agency, help@sacramentostaffingagency.com.

Visit California has an organizational commitment to the principles of diversity and inclusion. In that spirit, we welcome all qualified individuals without regard to race, religion, color, sex, ancestry, gender, gender identity, sexual orientation, age, marital status, disability, national origin, medical condition, U.S. veteran/military status, pregnancy or reasonable accommodation.

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