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Communications Executive Assistant

Recently Filled Position

TYPE

Full-Time

Start Date

January 29, 2019

JOB DESCRIPTION

Take direction from and be responsible for providing administrative assistance to the Vice President of Communications as well as the Communications Department staff, including: calendar scheduling & meeting management, drafting correspondence, assisting with media inquiries & media events coordination, assisting with logistical aspects of departmental FAMS (familiarization tours), updating the contact management system, assisting with departmental budget tracking & contract routing, and other general office support functions as needed.

AREAS OF RESPONSIBILITY

Key Duties & Responsibilities:

Estimated % of Time 

  • 50% Provide administrative assistance including managing schedules, making travel arrangements, processing expense reports, opening mail and writing correspondence for the Vice President of Communications.
  • 20% Provide administrative assistance to the Communications Department, including setting up and managing departmental meetings and conference calls, assisting with tracking of departmental budget, requisitions and contracts, answering inbound calls, making copies and shipping supplies. 
  • 10% Provide backup for administration team and cover front desk during Receptionist's breaks. 
  • 10% Keep contact database current using CRM software. 
  • 10% Other projects and administrative functions as assigned.  

 

QUALIFICATIONS / EXPERIENCE

Essential Qualifications:

To perform this job successfully, an individual must be able to perform each key duty satisfactorily, and demonstrate the following:

  • Previous experience with office administration and strong technical skills
  • Competency in a variety of Microsoft Office products, including Word, Excel, Outlook and PowerPoint. 
  • Previous experience and competency with contract management systems a plus. 
  • Strong writing and interpersonal skills.
  • A minimum typing speed of 50 words per minute. 
  • Proficiency in conducting internet research and ability to solve problems with minimum supervision.  
  • Previous professional experience and degree in marketing, communications, public relations, hospitality/tourism or English a plus. 

 

SALARY / COMPENSATION

In addition to a competitive salary, Visit California offers an excellent health benefit package. We also offer a fantastic PTO and holiday leave package, 401(k) plan, job-specific skill training, employee discount network, parking and much more!

HOW TO APPLY

Please send your cover letter, resume and salary requirements via email to Sacramento Staffing Agency: help@sacramentostaffingagency.com 

Visit California has an organizational commitment to the principles of diversity and inclusion. In that spirit, we welcome all qualified individuals without regard to race, religion, color, sex, ancestry, gender, gender identity, sexual orientation, age, marital status, disability, national origin, medical condition, U.S. veteran/military status, pregnancy, or reasonable accommodation.

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